Board & Committee Positions

Each enrolled family is required to hold either a Board or Committee Position.  There will be a sign up sheet at Orientation in September, any families not signed up by the start of school will be assigned a position. 
 
 
Board positions:
 
1.  President & Co-President:    Preside over all meetings.  Be an official representative of the school.  Keep records of binding documents.  Co-sign checks.  Oversee teacher and site contract.  Act as liaison between church (the landlord) and preschool board.  Break a tie vote.  Be responsible for carrying on the progress of preschool.  Have the discretion to close the preschool for an emergency.  Have regular working days, but shall also be required to visit all classes at least twice a year to observe.  Participate as a member of the Scholarship Committee.  Appoint committee chairpersons.  Oversee the smooth functioning of the standing committees.  Maintain a resume of duties, which will include a calendar of school activities, performed during the year to help the incoming officer assuming the role in the succeeding year.
 

2.  Vice-President:     Attend all board meetings.  Assume President's responsibilities as necessary.  Manage registration and maintain a waiting list.  be present when a prospective member comes to observe a class, or must arrange for another board member to be present in his/her stead.  Provide Bates with a current list of all registered families and provide preschool membership with an updated roster for all classes.  Maintain the medical emergency file at the preschool.  Maintain a resume of duties performed during the year to help the incoming officer assuming the role in the succeeding year.

 
3.  Secretary:    Attend all board meetings.  Take minutes at all meetings and make minutes available to general membership within one week.  Be responsible for all necessary preschool correspondence.  Type the contract for the teacher hired by the board and, as needed, school business for officers (i.e. memos).  Keep an inventory of the preschool.  maintain a resume of duties performed during the year to help the incoming officer assuming the role in the succeeding year.
 
4.  Treasurer & Co-Treasurer:   Attend all board meetings.  Maintain a complete set of books and submit complete financial statements at regular meetings.  Have books ready to be audited by June 30th.  Pay all authorized outstanding bills, salaries, insurance and taxes (all checks are to be co-signed by the President).  Collect and deposit monthly tuition and all other money.  Present a proposed budget for approval to the board before the spring board meeting.  keep a separate emergency reserve account maintaining a balance at all times which is approximately one month's expenses.  Act as chairperson of the Scholarship Committee.  Purchase any gift necessary as directed by the board vote.  Maintain the Treasurer's Notebook for the incoming officer assuming the role in the succeeding year.
 
5.  Fundraising Chairperson:     Attend board meetings.  Research and present new fundraising ideas to membership.  Keep accurate account of all fundraising activities.  Coordinate fundraising events with the board.  Organize and plan fundraising duties with Fundraising Assistants.  Coordinate with Publicity Chairperson for fundraising events.
 
6.  Class Representatives:   Attend board meetings and serve as a liaison between class members and Board.  Arrange and distribute monthly participation schedule for parents in the class.  (Schedules are to include parent working days, children's special days, membership and board meetings, parenting education meetings, field trips and special activities during the month as well as a list at the bottom of the schedule with additional details for the month's activities.)  Post a copy of the schedule in the front entry and give copies of/e-mail the schedule to class members.  Inform secretary to send cards (get well, etc.) to families in their class as needed.   

If you'd be interested in joining the board for the next school year, please Contact Us!
 

Committee Positions:
 
 
1.  Cleaning Coordinator:   Maintain and coordinate schedule for monthly all-classroom cleanings to fully sanitize all washable school items and clean carpets as necessary.  This includes making reminder calls and flyers, distributing cleaning procedures and checklists to parents prior to cleaning, posting cleaning dates in the newsletter and reporting non-participating families to the board.
 
2.  Health and Emergency Preparedness Chairperson:   Keep students' health records up to date.  Provide information dealing with health issues throughout the year.  complete the yearly Health Report for the State of Washington.  During the first month of school, collect comfort packs consisting of a photo and note from parent for each enrolled child.  Purchase food items for all school members in case of an emergency situation during school hours (unused items will be donated to a local food bank at the end of the school year).  Coordinate with teachers to hold a fire drill every month and an earthquake drill every 3 months.
 
3.  Housekeeping Committee (3 person team):  One volunteer will clean dishes, plastic food, utensils, etc. in the dramatic playroom weekly.  A second volunteer will wash dress up clothes and bedding from the dramatic playroom weekly. This volunteer will also wash parent work aprons and dish towels weekly.  The third volunteer will clean play dough toys and children's art aprons weekly. 
 
4.  Teacher's Assistant (1 person per class):  Work with teachers to maintain children's library by borrowing and returning appropriate theme-related public library books by due date.  Help teacher plan field trips by contacting locations, informing parents in class, and collecting funds as necessary.  Help teacher prepare classroom materials as needed, which will vary, but may include purchasing project supplies (and being reimbursed by the preschool).  Use class-designated digital camera to capture moments in class, on field trips, and during special events throughout the year.  E-mail or have photos printed as requested by parents or teacher.
 
5.  Communications Chairperson:  Maintain preschool website content for current members and potential members.  This includes writing and editing copy, taking photos for placement on the website and maintaining an overall image and messaging throughout the site consistent with the preschool's marketing materials and branding.  Designing layout, edit, and distribute monthly (September through May) newsletter to membership.  this includes collecting, editing and proofreading articles (from Teachers, Board members, and Bates Instructor) and information pertaining to either the newsletter theme or general preschool business.  Newsletters should be distributed one week prior to the first of the month.
 
6.  Outdoor Maintenance Committee (2 people):   One volunteer maintains the playground area: Weed and rake leaves in the gravel play area.  Rake leaves and remove large sticks from grass play area on the east side of the building.  Clean in area where kids ride tricycles as required.  The second volunteer maintains the preschool garden:  Weed and water (as needed) garden beds beside storage shed regularly throughout the school year.
 
7.  Special Events Committee (2 or more people):   Help coordinate all school special events under the direction of the Parenting Education Chairperson.  Activities include family events and the end of year all-school picnic.  Coordinate all aspects of set-up, operation and clean-up for the event.  communicate all necessary information to membership about each event.
 
8.  Publicity Chairperson:     Plan and execute publicity efforts for the year, which include publicizing open enrollment and special events open to the public (i.e. spring fundraising auction or trike-a-thon), using a variety of channels including posted flyers, newspaper ads, publicity events, etc.  Present annual plans to board for budget approval.
 
9.  Book Orders:   Post signs regarding when book orders (Scholastic, See Saw & Fire Fly) are due.  Collect money and place orders.  Distribute books when orders arrive.  Track bonus points and place bonus point order after Teacher's orders.  Plan annual Scholastic Book Fair to be hosted at the school.
 
10. Play Dough:  Provide new play dough every two weeks, coordinating with the Teachers to match colors and scents with upcoming themes.
 
11.  Supply Purchaser:   Inventory, purchase and stock general supplies each month as needed per the supply request sheet.  Submit receipts to Treasurer for reimbursement.
 
12.  Substitute Teacher (1 person per class):    Substitute for the Teacher when needed.  Attendance at the substitute workshop by bates Technical College as well as a current First Aid & CPR card are required.
 
13.  Parenting Education Chairperson:    Work with the Teacher, President and bates Instructor to coordinate all school parenting education events for the year.  Submit an article (or memo) for the newsletter the month prior to the event and provide information flyers for the membership.  Track attendance of all parenting education opportunities, and submit list of each parent's credits to Bates semi-annually.
 
14.  Grant Writer:   Research and submit grant proposals to various organizations requesting funds for preschool supplies, program improvements, equipment or other preschool budget line items.  Previous grant-writing experience a plus.
 
15.  Fundraising Assistants (2 people):  Assist Fundraising Chairperson as needed to plan and organize fundraisers throughout the year.  Additionally, one volunteer will manage the Labels for Education fundraiser throughout the school year.  The second volunteer will publicize Goodsearch fundraising among the preschool member families throughout the year.
 
16.  Bulletin Board:    Maintain and update preschool bulletin boards as requested by teachers and the board.